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Editing and Proofreading |
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In most writing, common mistakes include:
- incorrect use of punctuation, including commas, semicolons,
colons, and dashes, etc.
- misusing articles and prepositions
- creating hazy antecedents ("Running across the street,
a snowball hit him on the head." Who or what was running?)
- mistaking one word for another (envelope and envelop,
stationary and stationery, affect and effect, complement and compliment).
The spell-checker won't detect these errors.
- confusing "then" and "than," "its" and "it's," "affect" and "effect,"
and "lay" and "lie"
- creating sentences that run on and on and on and don't stop
even when they should but instead they keep going, getting every possible
ramification in and each and every circumstance that may be part of
the original idea which by now we have forgotten anyway, but it's all
part of the same idea still, isn't it?
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Light copyediting includes:
- light formatting
- correcting spelling, grammar, and punctuation
- correcting usage errors, subject/verb agreement, misused
prepositions, dangling participles, misplaced modifiers, confusion
in tense, faulty parallelism, etc.
- correcting redundancy
- correcting inconsistencies in headings,
tables, figures, and lists
- substituting words that more accurately
convey the author's
intent, but without making changes that are unnecessary
- avoiding sexism, racism, or other
pejorative language
- maintaining consistent patterns for
abbreviations, etc.
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Medium copyediting includes:
- correcting errors in spelling, usage,
grammar, punctuation, and style.
- correcting fluctuations in tense, faulty
parallelism, misused pronouns, etc.
- clarifying ambiguous vocabulary
- eliminating redundancies
- replacing jargon and cliches
- noting inconsistencies in the writing
voice or point of view
- identifying inconsistencies in logic,
facts, and details
- revising or cutting to meet length
requirements
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Heavy
copyediting includes:
- reviewing the flow and organization of
text
- recognizing structure appropriate for
the intended audience.
Suggesting deletions, additions, or rearrangements (e.g., gaps
in content, missing steps in the argument, unclear transitions).
- creating an outline to reveal structure
- reorganizing material into an
appropriate structure and sequence
- recognizing when material would be
better presented in another
form (e.g., number-laden text as a table or chart, descriptive
material as a diagram or illustration, a long series of points
as a list)
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Citation and reference checking involves:
- ensuring that sources are acknowledged
in a form appropriate to the publication
- noting the essential information that
must appear in a periodical
(date of issue, volume and number, publisher's name and address)
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Editing of tables and figures includes:
- adjusting variations within row and
columnheads and the presentation of data
- ensuring that non-text items (e.g.,
tables, figures, photos) appear in the correct position and fit the
given space
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Proofreading
involves:
- correcting inconsistencies or errors in
spelling, grammar, punctuation, or fact
- checking or constructing a Table of
Contents
- correcting errors that result from the
use of spell-checkers,
(e.g., substitution of 'too' for 'to' or 'film' for 'file')
- using fonts, font sizes, and typefaces
consistently
- setting margins as justified or ragged
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Frequently Asked Questions
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1. What
does it cost to have an essay edited?
| The fees can be estimated from the
total word count. Approx. CDN$ 30 per 1,000 words. (A minimum fee of $25
may be charged.) To find out more, refer to the Fees page. |
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2. How quickly can I get the edited paper sent back?
| For most reports or essays, the turn-around time is usually
within 24-48 hours. Longer reports may take several days, and a thesis will usually require a longer 'breathing time.'
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3. What's
the best way to have a large document
(i.e. a thesis or technical report) edited and proofread?
| As your
thesis becomes ready for editing, you may
want to send one or two chapters as samples at first, to get an idea of
the
editing procedure. |
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4. How can I pay for the service?
Online payment using PayPal is preferred.
(Credit cards, etc. are accepted.) Email transfer or direct bank deposit (in-person)
is also acceptable.
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5. What kind of editing and proofreading
services are available?
| The
levels of editing and proofreading, as outlined above,
are available. Ghostwriting services are not offered.
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6. How
should I send the document?
| The
preferred method is by e-mail (attachment files or as plain text).
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7. Can I
see the editing changes that are made?
| Yes.
The MS-Word Revision Tool can be used to show all changes
that are made in editing. See Highlighting.
If you
want to have the changes tracked, please ask beforehand. |
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8. Can I
receive comments about my writing style?
| With
the return of your edited manuscript, notes and comments
are usually included to explain the important changes, ask for
clarification,
or offer general suggestions for the author. |
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9. Can I
have a document edited on an urgent basis?
| For
urgently required editing (documents needed with less than
24-hours notice), an extra fee is usually applied. Adequate contact
information must be provided. |
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